We Are Committed to Safeguarding  Customer Information

 In order to better  serve your needs now and in the future, we may ask you to provide us with  certain information. We understand that you may be concerned about what we will  do with such information - particularly any personal or financial information.  We agree that you have a right to know how we will utilize the personal  information you provide to us. Therefore, we have adopted this Privacy Policy  to govern the use and handling of your personal information.


  This Privacy Policy governs DataTrace Information Services LLC (DataTrace)  and our use of nonpublic personal information about you. This Privacy Policy  does not govern publicly available information we obtain about you. DataTrace  calls these guidelines its Fair Information Values.

Types of Information

 We collect nonpublic personal information about you from the following sources:

Information we receive  from you on applications, forms and in other communications to us, whether in  writing, in person, by telephone or any other means; Information about your  transactions with us, our affiliated companies, or others; Information we  receive from a consumer reporting agency. Please note, however, that we do not  collect this information about you unless you register for one of our services.

Use of Information

 We request information from you for our own legitimate business purposes and  not for the benefit of any nonaffiliated party. Therefore, we will not release  your information to nonaffiliated parties except as necessary for us to provide  the product or service you have requested of us or as otherwise permitted by  law. We may store such information indefinitely, including the period after  which any customer relationship has ceased. Such information may be used for  any internal purpose, such as quality control efforts or customer analysis. We  may also provide all of the types of nonpublic personal information listed  above to one or more of our affiliated companies. Such affiliated companies include  financial service providers, such as title insurers, property and casualty  insurers, and trust and investment advisory companies, or companies involved in  real estate services, such as appraisal companies, home warranty companies and  escrow companies, or companies who provide real estate related data and  analytics. It is possible that DataTrace, its subsidiaries, affiliates, joint  venture companies, or any combination of them, could merge with or be acquired  by another legal entity. In such event, DataTrace may share your information  with such other entity. Furthermore, we may also provide all the information we  collect, as described above, to companies that perform marketing services on  our behalf, on behalf of our affiliated companies or to other financial  institutions with whom we or our affiliated companies have joint marketing  agreements. In some circumstances, we will request your consent to share your  information with nonaffiliated third parties, such as lenders, realtors, and  insurers, so that they may offer you products and services that may be of  interest to you.

Opt Out

Unless you specify otherwise, we may share personal information about you with  our affiliated companies. DataTrace or our affiliated companies may use this  information to contact you by email regarding offers or services. Each email  communication you receive will permit you to discontinue further communications  by either replying to the message with "Opt-Out" in the subject line  or clicking on the identified hyperlink in the email which will take you to a DataTrace web page where you can opt-out of such further communications. In  addition to using one of these methods, at any time, you can choose to  discontinue such communication by emailing your request to Customersuccess@datatracetitle.com with "Opt Out" in the Subject line of the email or, if applicable for  the relevant product or platform, by changing the appropriate settings within  "My Account".

Former Customers

 Even if you are no longer our customer, our Privacy Policy will continue to  apply to you.

Confidentiality and Security

We will use our best efforts to ensure that no unauthorized parties have access  to any of your information. We restrict access to nonpublic personal information  about you to those individuals and entities who need to know that information  to provide products or services to you. We will use our best efforts to train  and oversee our employees and agents to ensure that your information will be  handled responsibly. We currently maintain physical, electronic, and procedural  safeguards that comply with federal regulations to guard your nonpublic  personal information.

Information Obtained Through Our Internet Site

DataTrace is sensitive to privacy issues on the Internet. We believe it is  important you know how we treat the information about you we receive on the  Internet. In general, you can visit DataTrace or its affiliates Internet sites  without telling us who you are or revealing any information about yourself. Our  Internet servers collect the domain names, not the e-mail addresses, of  visitors. This information is aggregated to measure the number of visits,  average time spent on the site, pages viewed and similar information. DataTrace uses this information to measure the use of our site and to develop ideas  to improve the content of our site. There are times, however, when we may need  information from you, such as your name and email address. When information is  needed, we will use our best efforts to let you know at the time of collection  how we will use the personal information. Usually, the personal information we  collect is used only by us to respond to your inquiry, process an order or  allow you to access specific account/profile information. If you choose to  share any personal information with us, we will only use it in accordance with  the policies outlined above.

Business Relationships

DataTrace’s Internet site and those of its affiliates, may contain links to  other Internet sites. While we try to link only to sites that share our high  standards and respect for privacy, we are not responsible for the content or  the privacy practices employed by other sites.


Some of DataTrace’s Internet sites may make use of "cookie" technology  to measure site activity and to customize information to your personal tastes.  A cookie is an element of data that an Internet site can send to your browser,  which may then store the cookie on your hard drive. Any information about you  that we collect through a cookie is not shared with anyone. The goal of this  technology is to better serve you when visiting our site, save you time when  you are here and to provide you with a more meaningful and productive Internet  site experience.

Fair Information Values

We consider consumer expectations about their privacy in all our businesses. We  only offer products and services that assure a favorable balance between  consumer benefits and consumer privacy.

Public Record

We believe that an open public record creates significant value for society,  enhances consumer choice and creates consumer opportunity. We actively support  an open public record and emphasize its importance and contribution to our  economy.


We believe we should behave responsibly when we use information about a  consumer in our business. We will obey the laws governing the collection, use  and dissemination of data.


We will take reasonable steps to help assure the accuracy of the data we  collect, use and disseminate. Where possible, we will take reasonable steps to  correct inaccurate information. When, as with the public record, we cannot  correct inaccurate information, we will take all reasonable steps to assist  consumers in identifying the source of the erroneous data so that the consumer  can secure the required corrections.


We endeavor to educate the users of our products and services, our employees  and others in our industry about the importance of consumer privacy. We will  instruct our employees on our fair information values and on the responsible  collection and use of data. We will encourage others in our industry to collect  and use information in a responsible manner.


 We will maintain appropriate facilities and systems to protect against  unauthorized access to and corruption of the data we maintain.
  • Important Information about Your Privacy as a Consumer
  • Important Information  about Your Privacy.
  • DataTrace compiles  information recorded with the county recorder and assessors’ offices.
  • DataTrace is not  engaged in direct marketing to consumers, and is therefore not subject to  certain consumer privacy laws that apply to direct marketing companies. However, companies that engage in direct marketing are required to comply with  state and federal laws designed to protect consumers from receiving unwanted  solicitation.
To have your  information removed from lists used for telemarketing and direct mail, you may  register via mail and/or online with the organizations listed below. Generally, you will stop receiving telemarketing calls within 3 to 6 months of  registration, but the timeframe may vary based on the guidelines of the  applicable agency.
  Direct Marketing Association (DMA): 
  Mail Preference  Service
  Direct Marketing Association
  P.O. Box 9008
  Farmingdale, NY 11735-9008

  Telephone Preference Service
  Direct Marketing Association
  P.O. Box 9014
  Farmingdale, NY 11735-9014